Job: Head, Shared Collections

General Information
Head, Shared Collections

Number position available:

$52,325 minimum salary at the Assistant University Librarian rank

Job Category:

Position DOES NOT require a Master's degree from an ALA accredited program.


POSITION:            Head, Shared Collections                                                                                    

RANK:                   Assistant University Librarian or Associate University Librarian

REPORTS TO:      Associate Dean for Discovery, Digital Services & Shared Collections 

SALARY:               $52,325 minimum salary at the Assistant University Librarian rank

                                 $57,738 minimum salary at the Associate University Librarian rank

       Actual salary will reflect selected professional’s experience and credentials

REQUISITION #:  505156

DEADLINE:           December 11, 2017 (applications will be reviewed as received)


Please note the specific instructions to submit application materials on our website at and in the APPLICATION PROCESS section below. Failure to include all required documents may result in your application being disqualified.



The University of Florida (UF), George A. Smathers Libraries seek an experienced collaborator, knowledgeable about print management and retention procedures, to serve in a new position as the Head of Shared Collections, a year-round tenure track faculty position. The Shared Collections Department is made up of four units (Auxiliary Libraries Facility (ALF); Interim Library Facility (ILF); Serials Cataloging; and Government Documents Cataloging) and has a total of 19 FTE, including 4 direct reports.

The Head of Shared Collections provides leadership for UF’s statewide, regional, and national shared print collections, including the Florida Academic Repository (FLARE), a statewide shared storage initiative; manages other programs such as the Journal Retention and Needs Listing (JRNL); and participates in regional and national conversations such as the those of the Association of Southeastern Research Libraries (ASERL) Scholars Trust and the Rosemont Shared Print Alliance. The Head of Shared Collections analyzes data related to print retention decisions; provides leadership to guide groups in complex technical and cross-institutional issues; and helps build consensus among multiple constituencies. In addition to managing the FLARE collection, this position is responsible for providing leadership for storage materials that are not part of the shared collection (UF Only), for Serials Cataloging, and for Government Documents Cataloging.

The Smathers Libraries encourage staff participation in reaching management decisions and consequently, the Head of Shared Collections will serve on department and library-wide committees and teams. To support all students and faculty and foster excellence in a diverse and global society, the position will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in work activities and decision making.



  • Manages the activities of the storage collections which includes processing/ingest, retrievals, interlibrary loan (mediated and unmediated), transfers, warehouse operations, and facilities management.
  • Directly supervises four FTE managers, with oversight for an additional 15 FTE employees. 

  • Oversees a budget of over $1 million, to ensure efficient operation of the facilities and programs related to FLARE.

  • Provides oversight for the activities of the Government Documents Cataloging Unit, including updating statistics, maintaining webpages, and ensuring cataloging targets are met each month.

  • Coordinates all activities related to the Journal Retention and Needs Listing Software (JRNL), including serving on the JRNL Oversight Committee.

  • Gathers and compiles productivity and workflow data to assess creation of best practices and efficiencies. Generates regular reports about capacity, issues, risks, and opportunities.

  • Ensures the FLARE website is maintained and updated as needed, including adding new statistical categories, reports, and other relevant information.

  • Participates in and plays a leadership role of the Council of State University Libraries (CSUL) Statewide Storage Task Force.

  • Follows and participates in local, regional, and national discussions on shared collection policy and practice.

  • Strengthens and creates avenues for collaboration with internal and external stakeholders to promote and improve access to collections.

  • Serves as a representative on various library committees, particularly for providing expertise on shared collection policies and practices, and serving on various internal and external committees.

  • Follows national trends and new developments in storage, shared print, and cataloging practices, including workflows, software and hardware, batch processes, and new initiatives.

  • Pursues professional development opportunities, including research, publication, and professional service activities in order to meet library-wide criteria for tenure and promotion (see:





  • ALA-accredited master's degree in library science or other relevant advanced degree.

  • For appointment at the rank of Assistant University Librarian, four years of directly relevant experience.

  • For appointment at the rank of Associate University Librarian, eight years of directly relevant experience.

  • Excellent verbal, written and interpersonal skills, with the ability to establish positive and productive collaborations working with diverse audiences, constituencies, and colleagues including faculty, students, administrators, consortia partners, and national organizations.

  • Experience working with a variety of national print retention programs, facilitating cooperative print management initiatives among libraries.

  • Demonstrated experience with shared print analysis tools for print retention programs.

  • Demonstrated experience with various repository related activities and knowledge of various cataloging standards and tools for serials and non-serial publications.

  • Proven experience of supervising and promoting collaboration in a complex, rapidly changing environment.

  • Evidence of fostering staff professional development and growth.

  • Experience with teaching and/or training adults.

  • Initiative, flexibility and the ability to adapt to a complex, rapidly changing academic library storage environment

  • Experience creating and maintaining webpages.

  • Experience gathering and interpreting statistics and generating reports.

  • Record of including individuals of diverse backgrounds, experiences, races, ethnicities, gender identities, sexual orientation, and perspectives in work activities.

  • Strong potential for meeting the requirements for tenure and promotion, outlined at




  • Five years of relevant academic library storage experience.

  • Direct experience with the JRNL software.

  • Experience participating in national committees or working groups around shared print retention.

  • Demonstrated experience in successful project management.

  • Demonstrated ability to improve workflows or data maintenance tasks using automated processes and tools.

  • Experience managing an operational budget.

  • Experience guiding groups in complex technical and cross-institutional discussions to develop and/or manage common practices.

  • Demonstrated ability to think strategically.



Job open date:

Application deadline:

Apply at:

Additional information
Library Type:
  • Academic Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
University of Florida

Job Location:
Central Florida

Smathers Libraries




Institution Information
Institution Name :
University of Florida

George A Smathers Libraries




Contact Information / How to apply
Contact Name:
Bonnie Smith

Contact Email:

Contact Phone:

Contact Fax:

How to apply

Application Process

To apply, submit 1) a cover letter detailing your interest in and qualifications for this position; 2) a written statement regarding the role of shared collections in the strategic directions of academic libraries (250 words); 3) your current resume or CV; and 4) a list of three references including their contact information (address, telephone number, and email). Apply by December 11, 2017 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 505156. Failure to include all required documents may result in your application being disqualified. If you have questions or concerns about the process please contact Bonnie Smith, George A. Smathers Libraries Human Resources Office, at


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