Job: Archival Collections Specialist

General Information
Archival Collections Specialist

Number position available:

Anticipated Salary Range of $30,000 to $40,000 / year + Florida state benefits available.

Job Category:

Position DOES NOT require a Master's degree from an ALA accredited program.



The John & Mable Ringling Museum of Art is located in Sarasota, Florida.  For more about the Ringling, please see the "Other Information" section.


The Archival Collections Specialist is responsible for the scholarly research, processing, and creation of finding aids for The Ringling's archival collection, as well as the digitization of ephemera and works on paper, and adding collection and related information into The Museum System (TMS). This position may present research findings and/or work with the Curatorial department to create exhibitions.

Responsibilities will include:

- Researches, interprets, and documents collections. Performs scholarly research of The Ringling's archival collection. May present research findings in exhibition talks/lectures/articles as requested.

- Processes and digitizes the collection and adds information to collections databases.

- Directs the work of volunteers and interns in cataloging The Ringling's archival collection that will potentiality be used in exhibitions and education programs.

- Assists with grant proposal preparation. Special projects and other duties as assigned.

Other Information

The Ringling is a preeminent center for the arts, history, performance, and learning that is dedicated to bringing the past and contemporary culture to life through extraordinary visitor experiences. From its inception, The Ringling has joined the diverse visual traditions and theatrical spectacle of yesterday with the genre-defying global practitioners of today. A place of exploration, discovery and respite, The Ringling’s campus in Sarasota, Florida—which includes the Museum of Art, Circus Museum, a historic home, an 18th-century theater and bayfront gardens—is listed on the National Register of Historic Places. As the State Art Museum of Florida and part of Florida State University, The Ringling fulfills an important educational mission. The Ringling offers formal and informal programs of study serving as a major resource for students, scholars and lifelong learners of every age across the region, country, and around the world. For more information, please visit

Contact Info

For more information, or for technical assistance, please contact Ringling Human Resources at 941-359-5700 ext. 2605 or

Anticipated Salary Range

Anticipated salary of $30,000 - $40,000 per year + Florida state benefits available.

Pay Plan

This is an A&P (Administrative and Professional) position.

Soft Money Funded Position

This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.


Work hours are 8:00 am to 5:00pm, Monday through Friday. Work hours may vary occasionally based on the needs of The Ringling.

Criminal Background Check

This position requires successful completion of a criminal history background check, to include fingerprinting. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be viewed at:





Bachelor's degree and 2 years' relevant experience or a combination of relevant post high school education and experience equal to six years.

Knowledge of and the ability to apply the processes, procedures and methods used in museum operations in compliance with applicable governing entities such as the American Association of Museums.

Ability to communicate effectively verbally and in writing.

Knowledge of collections development and cataloguing.

Knowledge of the concepts, principles and practices of collections management to include proper handling, installation, preservation and/or maintenance.

Knowledge of applicable computer applications and basic computer functions.



Masters Degree preferred in information or library science.

Experience conducting independent scholarly research.

Experience with digitization of collection items to include works on paper. Working knowledge of The Museum System (TMS).


Job open date:

Application deadline:
Open Until Filled

Apply at:

Additional information
Library Type:
  • Other

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
The John & Mable Ringling Museum of Art

Job Location:
Southwest Florida

5401 Bay Shore Road




Institution Information
Institution Name :
The John & Mable Ringling Museum of Art

5401 Bay Shore Road




Contact Information / How to apply
Contact Name:
Kaitlin Foss

Contact Email:

Contact Phone:

Contact Fax:

How to apply

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