Job: Electronic Resources Specialist

General Information
Electronic Resources Specialist

Number position available:

$35,115; annual salary; Actual rate will reflect experience and credentials

Job Category:
Collection Management

Position DOES NOT require a Master's degree from an ALA accredited program.




As a member of the E-Resources Unit, the Electronic Resources Specialist acquires, administers and maintains, and ensures continuity of access and discoverability for the Libraries licensed and open access electronic resources in support of the University of Florida’s vibrant user community. This position reports to the Electronic Resources Librarian and is an integral member of the E-Resources Unit. This position affords the opportunity to exercise technical expertise in the library’s Integrated Library System (ILS), access and discovery tools, and other library or third-party systems, as well as functional expertise in library acquisition and the e-resource life cycle. The Specialist works independently and as part of an exceptional team to collaborate on impactful projects, solve problems, and provide guidance and training to colleagues.

The library encourages staff participation in reaching management decisions and consequently the Electronic Resources Specialist will serve on various committees and teams. To support all students and faculty and foster excellence in a diverse and global society, the Electronic Resources Specialist will be expected to include individuals of diverse backgrounds, experiences, races, ethnicities, gender, sexual orientation, and perspectives in work activities and decision making.




Resource Administration, Access and Discovery


  • Applies technical and functional expertise to administer and maintain e-resource access, management, and discovery systems, the ILS, and related systems and tools.

  • Establishes, tracks, and maintains access for electronic resources. Ensures access is available to patrons via multiple discovery methods (shared statewide catalog, web scale discovery service, link resolver, and others).

  • Maintains administrative accounts for electronic resource platforms and vendor databases in order to manage content and generate reports.

  • Responds to and resolves electronic resources administration, access, and discovery issues in a timely manner via ticketing system, e-mail, and direct communication. Employs advanced troubleshooting and technical skills to resolve issues, consulting with internal and external partners as necessary.

  • Collects and interprets electronic resources order and usage data, working with the Unit head to design and create customized cost and usage reports in line with systematic, sustainable assessment procedures.

  • Loads MARC records into ILS, coordinating with the E-Resources Librarian, Collections Metadata Specialists, and Florida Academic Library Services Cooperative (FALSC) to establish parameters and build profiles.

Resource Acquisition


  • Collaborates with collection managers, vendors, and Acquisitions & Collections Services colleagues to establish and renew orders and subscriptions for electronic resources such as e-journals, e-books, and databases. Creates and maintains order and subscription records in ILS, electronic resources management system (ERMS), vendor databases, and other systems.

  • Assists E-Resources Librarian with administration, organization, and interpretation of new and established license agreements.

  • Collaborates with collection managers and Acquisitions staff to monitor e-resources budgets and to troubleshoot invoicing issues.

  • Reviews and processes invoices for assigned budget areas via manual input and EDI loading. Tracks and monitors payments and renewals in appropriate systems.

  • Liaises with library colleagues and with vendors to reconcile and troubleshoot discrepancies with orders, invoices, and title lists across systems.


Liaison Duties and Projects


  • Serves as a liaison between the Electronic Resources unit and collection managers and external content providers. Provides functional and technical expertise, timely assistance, and professional guidance concerning electronic resources issues and requests.

  • Assists in the design and maintenance of LibGuides and other departmental/unit web presences.

  • Collaborates with colleagues in the unit and Acquisitions Department on strategic planning and goal-setting activities.

  • Designs and participates in cross-training within the unit, Acquisitions department, and across the libraries.

  • Actively contributes to and participates in Department-wide working groups responsible for coordinating inter and intra-Department workflows and projects.

  • Uses technical and functional expertise to assist in the development and refinement of workflows to accomplish specific, time-limited goals and temporary or long-term projects.

Other Duties


  • Serves on Library and University committees, working groups, or task forces as appropriate or as assigned.

  • Pursues professional development opportunities as appropriate or as assigned.

  • Assists in the daily oversight and direction of OPS/student workers.









Bachelor’s degree and two years of related library experience; or a Master’s degree and one year of related library experience; or any equivalent combination of experience, training and/or education.



  • Working knowledge of ILS, discovery and access, ERMS, and systems and tools related to library technical services.

  • Experience extracting statistics and generating reports in support of assessment efforts.

  • Ability to work both collaboratively and independently to establish priorities and accomplish goals.

  • Excellent analytical, organizational, communication (verbal and written), and creative problem solving skills.

  • Experience using Microsoft Office products, particularly Word, Excel, and Outlook.

  • Flexibility and ability to adapt and thrive in a rapidly evolving academic environment.

  • Familiarity with issues and trends concerning electronic resources management in an academic library or other relevant library acquisitions or collections areas.

  • Commitment to contributing to a respectful and caring community for all, including individuals of diverse backgrounds, experiences, races, ethnicities, gender, sexual orientation, and perspectives.

  • Experience supervising and/or directing the work of student workers and/or OPS staff.


Job open date:

Application deadline:

Apply at:

Additional information
Library Type:
  • Academic Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
Univeristy of Florida Libraries

Job Location:
Central Florida

1545 W University Ave




Institution Information
Institution Name :
Univeristy of Florida

1545 W University Ave




Contact Information / How to apply
Contact Name:
Tina Litchfield

Contact Email:

Contact Phone:

Contact Fax:

How to apply

To apply, submit

  • cover letter detailing your interest in and qualifications for this position
  • your current resume or CV
  • a list of three references including their contact information (telephone number and email address

Apply by June 27, 2019 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system at Requisition 511016. Failure to submit the required documents may result in the application not being considered. If you have any questions or concerns about this process please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at


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