Job: Library Specialist - Evening

General Information
Library Specialist - Evening

Number position available:


Job Category:

Position DOES NOT require a Master's degree from an ALA accredited program.



USF Health's mission is to envision and implement the future of health. It is the partnership of the University of South Florida Morsani College of Medicine, the College of Nursing, the College of Public Health, the Teneja College of Pharmacy, the School of Biomedical Sciences and the School of Physical Therapy and Rehabilitation Sciences; and the USF Physicians Group. USF is a global research university ranked 34th in federal research expenditures for public universities.

The Shimberg Health Sciences Library at USF Health provides library and information services to students, faculty, and staff at USF Health. The library also provides these services to affiliated hospitals, area health professionals and providers, and members of the community.



Operates the Library Services Desk during weekday evening hours, assisting patrons in the use of the library and its resources. Monitors ILLiad system and does initial processing of new book & article requests. Supervises Student Assistants.





Library Services Desk operations. Includes answering the phone and greeting visitors; providing assistance to patrons in their use of library resources and technology; helping to troubleshoot online access problems; checking out and checking in books, reserve items and group study rooms; and managing the stacks. Includes overseeing and directing activities of student workers. Assists with maintenance and updates to patron lists, Access Services procedures, and library web pages. When needed during evening hours, submits work orders to Facilities regarding building issues.

Hires, trains, supervises and schedules Temporary Non-Student/Federal Work Student (FWS) Student Assistants. Helps maintain Access Services calendar, insuring adequate desk coverage during library operating hours.

Lost and missing book processing.  Includes searching for missing books on a regular schedule, reporting missing books to cataloging and the circulation supervisor, and lost book billing (researching replacement costs and billing patrons for these replacement costs once a book is overdue long enough to be assumed lost).

Under the direction of Library Specialist (position 00002451), assists with initial triage of incoming interlibrary loan and document delivery requests from library patrons. Includes confirming patron eligibility, determining billing status, researching/correcting citations using library databases, confirming copyright clearance, completing some requests and properly routing others.  Requires use of integrated library system, resource sharing management software, library databases and catalog. Complex workflow requiring significant attention to detail, and correspondence with patrons (faculty, staff, resident/fellow, and student) regarding their requests.

Maintains Reserve collection. Maintains spreadsheet listing current Reserve materials. Adds and removes materials from Reserve collection according to faculty requests. Corresponds with instructors regarding their Reserve items.

Monitoring and maintenance of UBorrow system (statewide reciprocal borrowing system), including procedures for overdue and lost items, items lost in transit, etc.

Controlled Access procedures at 6pm, including placing sign stands, making intercom announcement, locking library. Closing procedures, including intercom announcements of pending closure, securing computer lab, and building walkthrough after 11pm. Acts as liaison with campus security regarding security presence at closing, holiday scheduling, etc.

Accept US passport applications and review for completion prior to forwarding to the US State Department for processing.

Other library clerical and operational support duties as needed or requested.



MINIMUM: This position requires a high school diploma and 3-4 years of paraprofessional library experience.  Appropriate college coursework may substitute at an equivalent rate for the required experience.

 PREFERRED: Familiarity with Integrated library systems used for loaning and returning library materials including reserve items (Circulation module) and processing UBorrow lending and borrowing requests (ILL module). The position also requires familiarity with Web browsers (Used to access library catalog and databases and to research citation information, among many other uses), Microsoft Office (Used for email, word processing, spreadsheets, etc.), and ILLiad (a resource sharing management software used to process incoming ILL and document delivery requests).


Job open date:

Application deadline:

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Additional information
Library Type:
  • Academic Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
University of South Florida Health Science Campus

Job Location:
Central Florida

12901 Bruce B Downs Blvd




Institution Information
Institution Name :
USF Health Libraries

12901 Bruce B Downs Blvd

Address 2:
MDC 0031




Contact Information / How to apply
Contact Name:
Jeffrey Honker

Contact Email:

Contact Phone:

Contact Fax:

How to apply

Apply online at

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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