Job: Special Collections Coordinator

General Information
Special Collections Coordinator

Number position available:

Not listed

Job Category:
Special Collections

Position DOES NOT require a Master's degree from an ALA accredited program.


Position Summary:

This position is one of four positions that are responsible for all service and clerical duties required in the operation of the library’s circulation desk as a public service to students, faculty, and other users. In addition, this position is responsible for the maintenance of the Jacksonville University Archives and Special Collections. The special collections coordinator oversees the day-to-day activities of the archives department by providing research, digitization of collections, web presence content, and preservation of materials.

Description of Essential Job Duties:

  • Evaluates and maintains the current specialized collections that consist of: Corse Collection, Delius Collection, Digital Collections, Hoskins Collection, Treasure Collection and University Archives.
  • Expands the digital collections using digital imaging equipment, file uploads, administers digital content hosting platforms and develops the institutional repository.
  • Creates web content, outreach materials, and exhibits promoting the collections.
  • Attends campus committee meetings, submit reports, and undertake special projects.
  • Seeks out, writes, and submits grants to help support the library’s mission.
  • Supports research requests from departments, faculty, and external researchers.
  • Assigns and creates metadata to electronic records; indexes material as needed.
  • Files and organizes all new additions to the university archives and special collection.
  • Preserves and repairs rare and valuable materials.
  • Keeps current with and applies advances in archival and digital preservation.
  • Learns the circulation module of the library’s automation system in order to provide maximum quality service to library users.
  • Staffs the circulation desk; explains policies and procedures; checks out and checks in circulating and reserve materials.
  • Works with the user in solving problems relating to circulation policies and procedures; recommends changes to circulation policies and procedures when necessary.
  • Provides limited assistance to library clients on the use of the automated catalog and indexes in both electronic and paper formats; directs users in locating materials; provides assistance with equipment to users; refers questions beyond training to a professional librarian.
  • Assists in the training and supervision of student assistants in shelving of materials and shelf-reading as well as circulation student assistants; assumes responsibility for maintaining the order and appearance of the circulation collection and all areas of the library.
  • Records statistics as necessary.
  • Performs opening and closing procedures including preparing the equipment and facilities for the day when working the morning shift or weekend shift; closes the library and secures the building including shutting down equipment and the facilities for the night when working the evening or weekend shift.
  • Responsible for the library in conjunction with other library assistants in the absence of the circulation manager or a librarian, which includes notifying Campus Security in case of problems or the need to evacuate the building during an emergency.
  • Becomes familiar with the purpose and routine of other areas of public services; relieves personnel in these areas when needed.
  • Reports in writing unusual incidents or violations of regulations to the Circulation Services Manager or other professionals on duty or to the Director of the Library.
  • Performs other duties as assigned.


1. Minimum Education Requirement: Bachelor’s degree or significant experience.

2. Minimum Work Experience: Previous experience in a library, museum, or archive.

3. Preferred Qualifications: Previous experience with material preservation and digitization, previous experience using professional grade photography equipment, previous grant writing experience.


Job open date:

Application deadline:
Open Until Filled

Apply at:

Additional information
Library Type:
  • Academic Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
Jacksonville University

Job Location:
Northeast Florida

2800 University Blvd. North




Institution Information
Institution Name :
Jacksonville University

2800 University Blvd. North




Contact Information / How to apply
Contact Name:
Casanna Jackson

Contact Email:

Contact Phone:

Contact Fax:

How to apply

Please send a cover letter, resume, and JU application to No phone calls, please.



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