The Miami-Dade Public Library System is seeking highly qualified candidates for the position of Assistant Director, Library Services. The Miami-Dade Public Library System covers a service area which includes the majority of Metropolitan Miami-Dade County, Florida and approximately 2.5 million residents. The position of Assistant Director, Library Services is an executive level position reporting directly to the Library Director and responsible for the operational, administrative, and strategic oversight of 50 physical library locations, mobile services such as Bookmobiles and our award-winning Technobus operations, and specialized services such as the Digitization Unit, Special Collections/Archives, and our YOUmedia and YOUmake learning centers.
NATURE OF WORK
An employee in this class is responsible for directing a variety of complex divisions, offices, or specialized sections such as technical support and collections, support services and marketing media relations, community outreach and program services, library branches and youth services and capital expansion plan operations for the department. Responsibilities include developing short and long-range goals, and establishing priorities. The incumbent exercises considerable independent judgment in the management of a wide variety of functions and in the resolution of complex administrative problems. Supervision is exercised through subordinate levels of executives, managers, and supervisors over a staff of professional, technical and clerical subordinates assisting in various phases of operations. General direction is received from the Department Director who holds the incumbent responsible for the professional management of departmental operations and achievement of established goals and objectives.
Prepares proposed and final budgets for the department for presentation to budget committees, the County Administrator, and the County Commission.
Exercises primary operational and administrative control over a specified group of divisions, offices, and sections of the County's governmental operations.
Coordinates the activities of the department and its subdivisions with other County departments; and when necessary, with comparable organizations in other public and private jurisdictions.
Defines operational goals and objectives; recommends and implements organizational and administrative changes.
Reviews existing organizational patterns, work relationships, space, equipment, and manpower utilization; promotes effective operations through standardization, improvement, simplification and installation of new operating systems.
Directs and coordinates diversified departmental personnel management activities, including employee recruitment and selection, interviewing and screening, payroll and benefits, grievances and disciplinary actions, and safety administration.
Approves remodeling requests; reviews quality assurance measures; reviews work completed by maintenance staff and contractors and meets with county officials to monitor and approve major construction projects.
Directs departmental fiscal activities, accounting and purchasing functions, and department-wide computer services.
Develops marketing campaigns to ensure full utilization of library resources by residents and ensures the effective implementation of public relations efforts aimed at enhancing the image of the library system and Miami-Dade County.
Plans, organizes and directs the operations of Art Services and Exhibitions, Programming, Special Services and Community Outreach; serves as the department's liaison at meetings held by community groups, municipalities, and county, state and federal governmental agencies lobbying for library issues; prepares and presents library related items for placement on the BCC agenda; works with county administrators to promote better working relations and lobbies for issues critical to the Library System.
Develops new library services for the community; evaluates community needs towards providing improvement in services to meet the needs of various cultural, ethnic and social groups who use the branches; coordinates with other county departments as well as municipal government's issues dealing with branches such as parking and landscaping.
Formulates and administers the Library's system-wide collection development and budget; manages and oversees collection development, technical services and automated services; develops procedures and oversees the selection of materials conducted by the branches, main library and purchasing committees; oversees system-wide acquisitions, cataloging, processing and linking of all library materials both in-house and by vendors.
Reviews and approves requests for hardware, software and services at all branches and departments and prepares and implements future computer systems; oversees the planning of system-wide staff training on all aspects of library services as well as training for the public in the use of library resources; oversees the implementation of the Library Department's Strategic Plan.
Directs departmental operations in financial reporting and budgeting; provides project management for the implementation and progress of the Library's Capital Plan; oversees construction and development; coordinates preparation and processing of property acquisitions, property agreements and permitting; provides periodic updates on the progress of the Library's Capital Plan to the County Manager's Office and Board of County Commissioners (BCC); prepares and coordinates legislative items to be submitted to the BCC.
Reviews and evaluates departmental policies and procedures; ensures adherence to various rules and regulations.
Meets with various supervisors and managers to resolve financial and administrative matters; advises superiors on administrative policy and procedure issues; coordinates administrative and financial activities with other County departments and agencies.
Conducts meetings with division directors to establish, review and coordinate procedures to assure compliance with applicable policies, codes and regulations; oversees divisional budget preparation and reviews monthly financial reports for compliance with budgetary appropriations.
Makes recommendations regarding hiring, discipline, and promotion of subordinates; authorizes leave and overtime; reviews performance reports prepared by subordinates and rates employee performance.
Performs related work as required.
KNOWLEDGES, ABILITIES, AND SKILLS
Thorough knowledge of the principles and practices of public and business administration.
Thorough knowledge of the principles and practices of marketing and public relations.
Thorough knowledge of basic budgetary principles and procedures.
Thorough knowledge of supervisory principles and practices.
Thorough knowledge of the principles of library administration, collection trends in urban public libraries and library automation.
Considerable knowledge of library services, process and issues.
Considerable knowledge of local, state and federal governmental agencies' processes and funding sources.
Knowledge of local communities and issues that may impact library services, operations or funding.
Ability to exercise judgment and discretion in establishing, applying and interpreting departmental policies and procedures.
Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness.
Ability to direct the operation of assigned county divisions and programs.
Ability to carry out complex oral and written instructions.
Ability to express ideas clearly, concisely, orally and in writing.
Ability to supervise through various levels of executives and supervisors the work of subordinates in a manner conducive to full performance and high morale.
Ability to communicate clearly and concisely, verbally and in writing.
SALARY RATE INFORMATION
Miami-Dade County offer great benefits including full medical, dental, and vision insurance; life and disability insurance; option 457 pretax savings plan; optional flexible spending accounts; paid holidays, vacation and sick time; membership in the Florida Retirement System; professional development; and a tuition reimbursement program.
Master's degree in Library Science or a related program from an American Library Association accredited graduate school. A minimum of six years of progressively responsible library experience is required.
Physical address where the job position is located.
Please visit https://www.miamidade.gov/global/humanresources/jobs/home.page to apply for job ID number 57290 before the closing date on November 22, 2019.