Job: Archival and Digital Services Coordinator

General Information
Archival and Digital Services Coordinator

Number position available:


Job Category:

Position DOES NOT require a Master's degree from an ALA accredited program.


 Position Summary:

The Rollins College Olin Library is seeking an Archival and Digital Services Coordinator to join their team! Reporting directly to the Head of Archives & Special Collections and working closely with the Digital Archivist & Records Manager, the Coordinator is an integral part of the archival team.

Primary responsibilities include:

·       Under the guidance of the Head of Archives & Special Collections and the Digital Archivist & Records Manager, arranges and processes archival materials, maintains digital and physical collections, contributes to online repositories and databases, and creates publicly accessible online descriptive finding aids according to established archival principles.

 ·       Independently assists faculty, students, and the general public with research problems and reference questions, which involves discerning and identifying what the person is seeking through detailed, careful reference interviews. The position also involves knowledge of the location and use of various reference tools for collection exploration (i.e., archival databases, card catalogs, document boxes, books, audiovisual collections, photographs, vertical files, etc.).

 ·       Under the guidance of the Head of Archives & Special Collections and the Digital Archivist & Records Manager, searches, locates, and provides access to relevant print and digital materials for use by students and faculty engaging in teaching and/or learning experiences in the Archives.

 ·       Responds in a timely way to walk-in, telephone, email, and any other communicated archival inquiries by researching the collections in a robust, efficient, and professional manner. Performs duties such as retrieving and (re)filing archival materials as needed, and records usage statistics for inclusion in archival annual reports.

 ·       Assists the Digital Archivist & Records Manger in collecting, organizing, and making accessible digital resources relating to the history of the institution, and in the implementation of the records management program at Rollins College; maintains digital records and file systems, aids in the coordination of digital (and other) records transfers, and contributes to both archival digitization initiatives and digital content management systems.

 ·       Under the guidance of the Head of Archives & Special Collections and the Digital Archivist & Records Manager, independently manages multiple collections in the college’s institutional repository; uploads and edits submissions in an efficient manner, and answers inquiries and provides user support for institutional repository collection.

 ·       Assists the Head of Archives & Special Collections and the Digital Archivist & Records Manager in the maintenance, growth, and development of archival collection management procedures, policies, and systems including those related to any digital preservation solution purchased or built in-house.

 ·       Works closely with different departments on campus and local community organizations to promote the College Archives and the use of special collection materials at Olin Library. Researches and organizes public displays or exhibits featuring Archives & Special Collections materials; contributes to the Archives blog and social media sites on a regular basis.

 ·       Handles and maintains precious, fragile, and one-of-a-kind artifacts with professional care.

 ·       Supervises and trains student workers; coordinates volunteer services in the College Archives.

 ·       Contributes to shared departmental initiatives as appropriate including but not limited to strategic planning work, grant-driven activities, and the planning and implementation of special projects and programs/events.

 ·       Performs related duties as assigned.

 When Rollins College was founded in 1885, its library collection consisted of a Bible and a dictionary. Today, students have at their disposal considerable library resources ranging from ancient tomes to the latest technology in information retrieval. Rollins' library was housed in a few buildings before finding its current home, the Olin Library. The building features computer labs, group study rooms, classroom space, and a beautiful tower room overlooking the Rollins campus and Lake Virginia. Olin is also home to the college Archives and Special Collections, the Tutoring and Writing Center, Instructional Technology, and the Information Technology Help Desk. To learn more about the Olin Library, please visit:

 Total Compensation Package

 Rollins offers a competitive hourly rate plus generous benefits package featuring:

 ·       3 weeks Paid Time Off (PTO)

 ·       11 Paid Holidays plus College Closure Days

 ·       Comprehensive Insurance Benefits - Medical, Dental, Vision, Life

 ·       100% Funded Health Reimbursement Account

 ·       100% Long and Short Term Disability

 ·       Employer Retirement contribution

 ·       Award-Winning Wellness Program

 ·       FREE On-Site Parking

 ·       Discounted Meal Plan

 ·       FREE access to campus amenities (ex. gym, library)

 ·       FREE Full Tuition Waiver after one year for employees, spouses, domestic partners and dependents

 Work Environment:

   ·       Office and library environment requiring frequent sitting and desk-based tasks.

 ·       Work with the archival materials and time in the archival stack area may involve potential exposure to allergens like dust or mold.

 ·       Work may require some physical strain when lifting or moving fifteen- to fifty-pound boxes of documents.

 ·       Limited evening or weekend work may be required.

 To learn more about Rollins effort about the College’s response to COVID-19, click here.

 Our Values:

 Rollins seeks to foster and to model a campus environment that is welcoming, safe, and inclusive to all of our administrators, faculty, staff, and students. We view differences (e.g. nationality, race, gender, age, sexual orientation, socioeconomic class, physical ability, learning styles, perspectives, etc.) not as obstacles to be overcome but as rich opportunities for understanding, learning, and growth.

Through its mission, Rollins College is firmly committed to creating a just community that embraces multiculturalism; persons from historically under-represented minority groups are therefore encouraged to apply. Rollins does not discriminate on the basis of sex, disability, race, age, religion, color, national or ethnic origin, ancestry, marital status, veteran status, sexual orientation, gender identity, gender expression, genetic information, physical characteristics, or any other category protected by federal, state, or local law, in its educational programs and activities.



Minimum Qualifications:

 ·       Bachelor’s degree in history, American studies, anthropology, art history, or another related field of the humanities or social sciences required.

 ·       Recent experience handling archival materials and answering archival inquiries; practical experience of accessing, arranging and describing archival collections and developing finding aids is highly preferred.

 ·       Knowledge of basic archival principles (such as provenance and original order, preservation, access and use, etc.).

 ·       Familiarity with basic archives and library procedures and policies (searching a collection management system; sorting through document boxes and folders; use of standard file naming schemas; consultation of reference and vertical files, etc.).

 ·       Understanding of standard practices for descriptive metadata in a digital access environment (Dublin Core, METS, MODS, etc.).

 ·       Strong organizational skills and ability to work independently with attention to detail.

 ·       Strong time management skills and ability to follow through and work on multiple projects simultaneously.

 ·       Ability to interpret research requests and their relevancy to the departmental collections; ability to interact and communicate with the public effectively and courteously while still enforcing the established archival usage regulations.

 ·       Ability to follow and give written and oral instructions, using excellent interpersonal skills.

 ·       Ability to work effectively in a team-based library organization within an intellectually and culturally diverse academic community.

 ·       Knowledge and understanding of technology applications typical in a modern office and library environment (e.g.: Microsoft Office and Adobe suite) is required; demonstrated skills in a variety of appropriate digital tools and/or computer software programs used in an archives and special collections context are preferred (e.g.: CONTENTdm, ArchivesSpace, bepress Digital Commons, Alma/ILS); and the ability to learn new tools quickly.

 ·       Ability to adhere to a professional code of ethics, such as those set forth by SAA and ALA and maintain confidentiality when working with materials with sensitive subject matter.


Job open date:

Application deadline:
Open Until Filled

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Additional information
Library Type:
  • Institutional Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
Olin Library, Rollins College

Job Location:
Central Florida

1000 Holt Ave

Winter Park



Institution Information
Institution Name :
Olin Library, Rollins College

1000 Holt Ave

Winter Park



Contact Information / How to apply
Contact Name:
Human Resources

Contact Email:

Contact Phone:

Contact Fax:

How to apply

Instructions to Applicants:

  To apply, please submit an application and upload the following materials:

  Resume, Cover Letter, Screening of applications will begin immediately and continue until the position is closed.

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