Job: Library Administrative Coordinator

General Information
Library Administrative Coordinator

Number position available:

Not listed

Job Category:

Position REQUIRES a Master's degree from an ALA accredited program.


Swisher Library is looking for an energetic, organized individual to provide a high level of administrative support to the Director of the Library and Director of Academic Technology. The successful candidate should have good communication skills and interpersonal skills, a self-starter, detailed oriented, organized, flexible, and the ability to interact with diverse populations.  This is a full-time position. 

Description of Essential Job Functions: 

  • Is responsible for keeping records of library purchases ordered and paid from library funds.  This involves checking and vouchering invoices and forwarding to the accounts payable office
  • Create monthly and annual reports to reflect budget expenditures
  • Prepares periodic expenditure reports for librarians responsible for purchasing from various library accounts
  • Keeps track of time records for the librarians
  • Provides clerical support for the Director of the Library and Director of Academic Technology which may include typing of letters and reports as needed
  • Answers incoming telephone calls and directs call to appropriate department.
  • Sorts and distributes library mail
  • Orders general office supplies and maintains inventory of library equipment and furnishings. Creates purchase orders and maintains vendor account information
  • Initiates requests for necessary building maintenance
  • Coordinate and participate in library events and outreach activities with librarians as needed
  • Ability to use Excel for record keeping and report generation
  • Maintains files and other documents electronically
  • Operates standard office equipment and uses required software applications
  • Maintains confidentiality of directors’ offices
  • Performs reference and instructional sessions as needed
  • Serving as support team member to the faculty librarians in various capacities 
  • Performs other duties and responsibilities as assigned

Special Skills: 

  • Office skills, basic bookkeeping skills, office computer skills
  • Excellent written and verbal communication skills
  • Outstanding interpersonal and professional skills
  • Excellent time management and multitasking skills with the ability to work independently

Work Conditions: 

  • Primarily indoor office conditions.
  • Standard office hours are M-F 8:30am - 5:00pm. Some weekend work required. Special events may require alternate work schedule.
  • Must be able to work through numerous interruptions.

Physical Requirements: 

  • Must be able to lift and carry equipment and/or supplies weighing up to 40 lbs.
  • Must be able to bend, stoop, and reach.
  • Must be able to operate a computer keyboard and other office machines.
  • Must have vision capable of reading written communications in print or on a screen.
  • Must have adequate hearing to communicate in person or on the phone.


This is not an exhaustive list of all responsibilities, duties and/or skills required for this position. The University reserves the right to amend and change responsibilities to meet organizational needs.


Prerequisites Required for Position:

1. Minimum Education Requirement: M.L.I.S degree with proven administrative experience 

2. Minimum Work Experience:  Three years of progressively responsible librarian and administrative work.

3. Preferred Qualifications: Familiarity with libraries or with the higher education environment.



Job open date:

Application deadline:
Open Until Filled

Apply at:

Additional information
Library Type:
  • Academic Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
Jacksonville University

Job Location:
Northeast Florida

2800 University Blvd North




Institution Information
Institution Name :
Jacksonville University

2800 University Blvd North




Contact Information / How to apply
Contact Name:
Library Administration

Contact Email:

Contact Phone:

Contact Fax:

How to apply

Qualified applicants: send a resume and completed application to

Application can be found here:

Go back to All Jobs