Job: USF Libraries Purchasing Administrator

General Information
USF Libraries Purchasing Administrator

Number position available:


Job Category:

Position DOES NOT require a Master's degree from an ALA accredited program.


The USF Libraries - with locations in Tampa, St. Petersburg, and Sarasota--is transforming libraries and the way they interact with patrons by reinventing our service to research faculty and students, becoming a model for other libraries. Our daily work brings us into contact with globally recognized faculty and researchers, and many of our collections are online and available worldwide. Being a part of the USF Libraries means being a part of a vibrant, creative and forward-thinking organization.

The Fiscal & Business department is responsible for implementing fiscal procedures for all Tampa Library Operating accounts, reconcile Tampa Library salary, expense and OCO accounts to the University Financial Accounting System. Establish internal general ledgers on all Library E&G accounts, Auxiliary accounts, Sponsored Research accounts and Foundation accounts.


The USF Libraries is responsible for acquiring information materials and resources in all formats, both physical and electronic, and making those materials accessible to support every course curriculum and advance the University of South Florida's scholarly research. Most of the USF Libraries electronic resources are governed by license agreements. The terms and conditions within the license contracts must be reviewed to ensure the University maintains certain access, use and reproduction rights within the agreement. If the contract is lacking any language within the terms, this position will amend the contract by adding the preferred language and/or special provisions to the agreement for the vendor to review and the begin to negotiate the terms and conditions. Also, many of the resource service providers have an annual increase of 3%, this rate can sometimes be negotiated for a lower rate. This position will need to develop and maintain positive relationships with vendors and try to negotiate resource pricing to ensure the University is receiving the best deal possible without sacrificing access to content. This position will work closely with the Office of the General Counsel and USF Procurement Services as needed with the negotiations.


Review terms and conditions of license agreements for library resources and add amendments if necessary to include preferred language regarding access, use and reproduction rights. Negotiate license agreement pricing with vendors for library resources. Serve as liaison with the Office of the General Counsel and USF Procurement Services.

Prepares monthly financial reports, reconciliations, expense transfers and projections on the balances for the Library resources budget by performing a detailed review and analysis of the budget, encumbrances and actuals. Advising management of potential areas of over/under allocation, and when any transfers need to take place.

Has approval authority for all purchasing related activities and provides oversight by monitoring how purchases are affecting the budget, for compliance with USF policies and for appropriate spending limits.

Develop, maintain, and modify licensing guidelines and preferred language for the USF Libraries license agreements.

Assist with purchasing any necessary USF Libraries related materials or services.




A Bachelor's Degree in an appropriate area of specialization and three years of appropriate experience, including a general understanding of best purchasing practices related to license agreements, preparation of purchase orders, contracts, requests for proposals/quotes, ethics and accounting processes.


A Bachelor's degree with 3 years of library purchasing experience and/or experience with contract administration and negotiation are preferred. 


Job open date:

Application deadline:
Open Until Filled

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Additional information
Library Type:
  • Academic Libraries

Job Type:

Job Location

Physical address where the job position is located.

Job Place:
University of South Florida Tampa - Tampa, FL

Job Location:
Central Florida

4202 E. Fowler Avenue, SVC 5022




Institution Information
Institution Name :
University of South Florida Tampa - Tampa, FL

4202 E. Fowler Avenue, SVC 5022




Contact Information / How to apply
Contact Name:
Michelle Sticht

Contact Email:

Contact Phone:

Contact Fax:

How to apply

Applications are being accepted on Careers@USF

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